Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

TLIL2031 Mapping and Delivery Guide
Monitor and process attendance records

Version 1.0
Issue Date: May 2024


Qualification -
Unit of Competency TLIL2031 - Monitor and process attendance records
Description
Employability Skills
Learning Outcomes and Application This unit involves the skills and knowledge required to monitor and process attendance records in accordance with regulatory and workplace requirements as part of work activities undertaken in the transport and logistics industry.It includes monitoring attendance records as well as checking and processing attendance information. Work is performed individually but the ability to work within a team environment may also be required.No licensing, legislative or certification requirements apply to this unit at the time of publication.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.

As a minimum, assessors must satisfy applicable regulatory requirements, which include requirements in the Standards for Registered Training Organisations, current at the time of assessment.

As a minimum, assessment must satisfy applicable regulatory requirements, which include requirements in the Standards for Registered Training Organisations, current at the time of assessment.

Assessment must occur in workplace operational situations where it is appropriate to do so; where this is not appropriate, assessment must occur in simulated workplace operational situations that replicate workplace conditions.

Assessment processes and techniques must be appropriate to the language, literacy and numeracy requirements of the work being performed and the needs of the candidate.

Resources for assessment include:

a range of relevant exercises, case studies and/or other simulations

relevant and appropriate materials, tools, equipment and personal protective equipment currently used in industry

applicable documentation including workplace procedures, regulations, codes of practice and operation manuals.
Prerequisites/co-requisites
Competency Field L ‒ Resource Management
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Monitor attendance records
       
Element: Hours worked, as recorded for each employee, are accessed, checked and documented on a prescribed time basis
       
Element: Employee record cards or other daily time records showing hours absent are followed up to ensure authorised absences are accurately recorded
       
Element: Employee daily time records showing additional hours worked are followed up to determine whether additional payments are authorised
       
Element: Unauthorised absences are notified to appropriate personnel in a timely way to ensure follow-up action is initiated
       
Element: Employee attendance sheets are received, checked and processed to ensure accurate employee records are maintained
       
Element: Process attendance records
       
Element: Unexplained absences are identified, confirmed and appropriate personnel are notified for follow-up action
       
Element: Timesheets, or equivalent, are checked and forwarded to payroll department for costing purposes
       
Element: Employee record cards or other identification system requirements are checked and redistributed in a timely way
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1

Monitor attendance records

1.1

Hours worked, as recorded for each employee, are accessed, checked and documented on a prescribed time basis

1.2

Employee record cards or other daily time records showing hours absent are followed up to ensure authorised absences are accurately recorded

1.3

Employee daily time records showing additional hours worked are followed up to determine whether additional payments are authorised

1.4

Unauthorised absences are notified to appropriate personnel in a timely way to ensure follow-up action is initiated

1.5

Employee attendance sheets are received, checked and processed to ensure accurate employee records are maintained

2

Process attendance records

2.1

Unexplained absences are identified, confirmed and appropriate personnel are notified for follow-up action

2.2

Timesheets, or equivalent, are checked and forwarded to payroll department for costing purposes

2.3

Employee record cards or other identification system requirements are checked and redistributed in a timely way

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria on at least one occasion and include:

applying conditions of employment and industrial agreements and awards

applying relevant legislation and workplace procedures

checking, monitoring and processing attendance records as per workplace procedures

communicating and working effectively with others when monitoring and processing attendance records

completing documentation related to work activities

conducting simple calculations when monitoring and processing attendance records

modifying activities depending on operational contingencies and environments

operating electronic communication equipment to required protocol

reading and interpreting instructions, procedures and information relevant to work activities

reporting identified problems promptly, in accordance with regulatory requirements and workplace procedures

selecting and using relevant computer, communications and office equipment required to monitor and process attendance records

working systematically with required attention to detail.

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria and include knowledge of:

documentation and reporting requirements for monitoring and processing attendance records including computer-based personnel recording systems

elements of human resources systems relevant to monitoring and processing attendance records including: workplace timekeeping practices, conditions of employment, labour/costing practices, industrial agreements and awards, auditing requirements, payroll practices and procedures, personnel records requirements, and computer-based personnel recording systems

focus of operation of work systems, equipment, management and site operating systems for monitoring and processing attendance records

problems that may occur when monitoring and processing attendance records and appropriate action that can be taken to resolve these problems

regulations and codes of practice relevant to monitoring and processing attendance records

workplace procedures and policies for monitoring and processing attendance records.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1

Monitor attendance records

1.1

Hours worked, as recorded for each employee, are accessed, checked and documented on a prescribed time basis

1.2

Employee record cards or other daily time records showing hours absent are followed up to ensure authorised absences are accurately recorded

1.3

Employee daily time records showing additional hours worked are followed up to determine whether additional payments are authorised

1.4

Unauthorised absences are notified to appropriate personnel in a timely way to ensure follow-up action is initiated

1.5

Employee attendance sheets are received, checked and processed to ensure accurate employee records are maintained

2

Process attendance records

2.1

Unexplained absences are identified, confirmed and appropriate personnel are notified for follow-up action

2.2

Timesheets, or equivalent, are checked and forwarded to payroll department for costing purposes

2.3

Employee record cards or other identification system requirements are checked and redistributed in a timely way

Range is restricted to essential operating conditions and any other variables essential to the work environment.

Non-essential conditions can be found in the Companion Volume Implementation Guide.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
 
 
 
 
 
 
 
 
 
 

Forms

Assessment Cover Sheet

TLIL2031 - Monitor and process attendance records
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

TLIL2031 - Monitor and process attendance records

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: